Inventory Specialist/Associate Manager, US Supply Chain

INVENTORY SPECIALIST/ASSOCIATE MANAGER, US SUPPLY CHAIN

Reports To: Executive Director, Supply Chain Operations

Work Schedule: Hybrid: 3 days in office per week (Wednesday mandatory), 2 days remote

FLSA: Exempt

Role: Non-Manager/Associate Manager

About Accord

Accord is a global provider of generic and specialty pharmaceuticals. Our focus on a rapidly expanding portfolio of affordable generic medicines of exceptional quality standards has made us one of the fastest growing US generic and specialty companies.

Descriptive Summary

We are seeking a detail-oriented and proactive Inventory Specialist/Associate Manager to join our dynamic Supply Chain team. The candidate is responsible for the accurate tracking, reconciliation, and control of raw materials, intermediates, finished goods, and ancillary supplies across internal and external (3PL/CDMO) locations. This role ensures inventory accuracy, regulatory compliance, and uninterrupted supply to support commercial operations within a pharmaceutical toll manufacturing environment.

The position requires strong collaboration with internal teams and external vendors to maintain inventory levels and support production schedules. The ideal candidate will work cross-functionally with Technical Operations, Planning, Procurement, Manufacturing, R&D, Finance (Accounting, A/P), IT and Quality teams.

The role is outlined, but not limited, to work financial reconciliation and reporting, supply forecasting, identifying / root cause analysis of service / fulfillment failures, and related support on continuous improvement projects.

Key Responsibilities

Inventory Control & Accuracy

• Maintain accurate inventory records for raw materials, drug substance (DS), drug product (DP), and finished goods in the ERP system
• Perform routine cycle counts, physical inventories, and reconciliation activities; investigate and resolve discrepancies
• Monitor inventory movements including receipts, issues, transfers, returns, and destructions
• Ensure inventory status segregation (e.g., Quarantine, Released, Rejected, Expired)

External Partner & 3PL Coordination

• Interface with third-party logistics providers (3PLs), CMOs, and CDMOs to ensure accurate inventory visibility
• Review and reconcile 3PL inventory reports, shipment confirmations, and adjustment requests

Compliance & Quality

• Ensure inventory practices comply with cGMP, GDP, and internal SOP requirements
• Support audits and inspections (FDA, internal QA, partner audits) by providing inventory documentation and traceability
• Participate in deviation investigations, CAPAs, and change controls related to inventory discrepancies
• Ensure proper handling of controlled, hazardous, or temperature-sensitive materials

Planning & Reporting

• Support demand and supply planning teams by providing accurate inventory data and reports
• Generate routine inventory metrics (accuracy, cycle count performance, aging, expiries)

Systems & Process Improvement

• Execute inventory transactions in ERP system (SAP)
• Support system implementations, enhancements, and data cleanup efforts
• Identify opportunities to improve inventory processes, controls, and data integrity

The above responsibilities represent the major tasks assigned to incumbents in this job. They are not intended to be an exhaustive list of all tasks.

Required Qualifications

• Hands-on experience executing SAP transactions (Goods Issue, Goods Movement, Goods Receipt…e.g. MIGO, MM049, MB51/52) and financial / accounting reporting.
• Experience with MS Office Suite, with strong proficiency in Excel (V Lookup, H Lookup, X Lookup) pivot tables, Power Apps suite, macros, data visualization), Project, Power BI, SharePoint, Copilot
• Strong attention to detail and analytical skills
• Proven track record of working with multiple vendors and cross-functional teams.
• Demonstrated clear and effective written and verbal communications
• Ability to learn and execute work in a fast-paced, regulated environment

Preferred Qualifications

• Bachelor’s degree in Supply Chain, Business, Life Sciences, or related field (or equivalent experience)
• 2–5 years of inventory, logistics, or supply chain experience in biotech, pharmaceutical, or regulated manufacturing environments
• Experience with biologics, cold chain, or serialized pharmaceutical products
• Familiarity with FDA, EMA, and other regulatory expectations
• Experience supporting 3PL or CDMO inventory operations
• APICS CPIM or similar certification

The individual must proactively take accountabilities for all tasks; work independently or in a team environment; prioritize responsibilities and manage multiple tasks from inception to completion.  The role requires attention to detail, action follow-up, creative problem solving, working effectively with others and good communication skills (both verbal and written) at all levels of the organization. As a representative of Supply Chain interests within Accord and the face of Accord externally, professionalism, cultural awareness, credibility and integrity are critical characteristics of the individual.

Accord provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity, pregnancy, childbirth or related medical conditions, age, veteran status/military status, disability, genetic information, or any other characteristic protected by law in any local, state, or federal law. Accord complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.